“It is
time for a business-related meeting.” How do those words make you
feel? Do you feel like something productive will come out of the
congregation, or think that it is going to be waste of time and productivity at
hand?
So, how
can you ensure you always host the former feeling? Consider ways to host
productive meetings at your place of business.
Accountability
If each
member of the meeting is held accountable for particular areas of the business,
disseminating associated information at each meet, there is greater chance of
achieved momentum.
Set goals
and minor achievements leading up to each meeting to-be addressed. Make
one member accountable for reporting whether goals reached or not.
Creating accountability helps team members ‘visualize’ contributions to the
business.
Consistency
What
happened to last week’s meeting? It was cancelled; Bob had to leave early
to get his children from school. This week, it’s pushed back to Friday
afternoon, a time when members wish they were driving home rather than staying
at work. Wavering consistency does not build respect and high regard for
the contents of the meeting. If the meeting is not held in high regard,
it becomes less effective and productive.
Ensure
your team is responsible for being present at each meeting. Have the
meeting take place at scheduled times on assigned days and make an attempt to
keep time and place uniform.
Participation
Consider
the layout of a rugby team’s defensive strategy. Each player on the
field is assigned an area of the field, a particular position. Each
player has a set purpose and goal every time the ball is recycled. The
level of participation at a business meeting should be similar.
Is each
member assigned a function in the meeting – a facilitator, a recorder, a
mediator, etc? Furthermore, does the structure of the meeting invite
opportunity for all members to participate, engage, and feel respected and
valued? Meetings demand time away from the desk and individual
contributions; do participants feel their time away is valued and
respected?
Make an outline for each meeting, addressing agendas and
individual contributions. All members will be prepared for what’s to
come, optimizing the time available.
People
have to be held accountable, while at the same time executives and leaders need
ensure all team members are engaged and contribute. Teams need leaders
who can effectively direct, using given time at hand. How productive can
you make your meetings?
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